Accounts Payable Officer - Hire or get hired
Your complete guide to the Accounts Payable Officer Role: Duties, salary & hiring tips
Purpose of the Accounts Payable Officer
The Accounts Payable Officer is responsible for processing supplier invoices and payments accurately and efficiently. The role supports financial integrity through proper coding and reconciliation.
Accounts Payable Officer's duties and responsibilities
• Invoice Entry:
Process invoices in a timely and accurate manner, matching to POs where applicable.
• Reconciliations:
Perform supplier statement reconciliations and resolve variances.
• Payments:
Prepare payment batches and assist with payment scheduling.
• Records Maintenance:
Update supplier records and ensure audit compliance.
• Query Resolution:
Respond to supplier enquiries and resolve issues efficiently.
Process invoices in a timely and accurate manner, matching to POs where applicable.
• Reconciliations:
Perform supplier statement reconciliations and resolve variances.
• Payments:
Prepare payment batches and assist with payment scheduling.
• Records Maintenance:
Update supplier records and ensure audit compliance.
• Query Resolution:
Respond to supplier enquiries and resolve issues efficiently.
Requirements and qualifications for a Accounts Payable Officer
• 1–3 years’ experience in accounts payable
• Attention to detail and accurate data entry
• Familiarity with ERP systems (e.g., SAP, Xero)
• Excel proficiency
• Strong communication and time management skills
• Attention to detail and accurate data entry
• Familiarity with ERP systems (e.g., SAP, Xero)
• Excel proficiency
• Strong communication and time management skills
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Qualified accountants remained the hardest to hire in 2024, with 40% of businesses citing them as the most difficult to fill, followed by transactional finance (17%) and payroll roles (14%). In-demand roles such as finance managers, systems accountants, and specialists in data analytics and sustainability reporting indicate a shift in workforce priorities.
To remain competitive in 2025, 75% of organisations will focus on automation and system improvements, with additional emphasis on upskilling (45%), cash flow management (37%), and compliance (33%). Many businesses are investing in professional development, including certifications, workshops, and AI skill training, to enhance their teams and adapt to new technologies.
86% of businesses preferred maintaining in-house teams for better communication, control, and compliance, and while many employers relied on internal hiring teams, 54% sought external recruitment support within a month, highlighting the ongoing value of recruitment agencies in securing top talent.
