Property Management Administrator

About the organisation

The organisation operates within the property sector.

About the Role

We are seeking an organised and proactive Property & Administration Coordinator to join a growing organisation and play a key role in the day-to-day management of commercial properties, project support, and office operations.

This diverse position offers the opportunity to work across property management, tenant relationships, project coordination, and administration while partnering closely with senior leadership. No two days will be the same, making it ideal for someone who enjoys variety and takes pride in delivering exceptional service.

Key Responsibilities

Property Management

• Manage commercial property leases, renewals, rental increases, and tenant relationships.
• Prepare rent and outgoings invoices using MYOB.
• Maintain tenancy schedules and reporting through Excel and MYOB.
• Coordinate tenant inspections, onboarding, and exits.
• Manage rental arrears and debtor follow-up.
• Conduct property inspections and prepare condition reports.
• Coordinate maintenance works and capital improvement projects.
• Liaise with contractors and service providers, including fire safety and pest control contractors.
• Review comparable properties and provide recommendations on rental market conditions.
• Manage supplier invoices, servicing contracts, keys, and access systems.
• Maintain and update company websites and marketing materials.
• Coordinate boardroom bookings, invoicing, access arrangements, and room setup.
• Participate in an on-call roster to assist with occasional property emergencies.

Project Management Support

• Attend meetings and prepare meeting minutes.
• Assist management with project coordination and task follow-up.
• Support product and material procurement activities.
• Assist with on-site contractor and trade supervision as required.

Administration & Office Support

• Manage incoming calls and reception duties.
• Welcome visitors and prepare meeting rooms.
• Maintain office filing, archiving, and records.
• Ensure office consumables and kitchen supplies are stocked.
• Support the Directors and General Manager with administrative tasks.
• Assist in maintaining a professional and organised office environment.

About You

To be successful in this role, you will possess:

• Previous experience in property management, facilities management, property administration, or a similar role.
• Strong understanding of lease administration and tenant management.
• Experience using MYOB and Microsoft Excel.
• Excellent organisational and time management skills.
• Strong problem-solving and conflict-resolution abilities.
• Well-developed written and verbal communication skills.
• The ability to manage multiple priorities and work autonomously.
• A professional and customer-focused approach.
• Current driver's license and willingness to attend site inspections.

What We Offer

• Competitive salary package
• Opportunity to work directly with experienced Directors and decision-makers.
• Supportive team environment with genuine career development opportunities.
• Variety, autonomy, and the opportunity to make a meaningful impact.

Skills & Experience We Value

• Commercial Property Management
• Lease Administration
• Tenant Relationship Management
• MYOB
• Microsoft Excel
• Facilities Coordination
• Contractor Management
• Accounts Administration
• Project Coordination
• Office Administration

How to Apply

If you're looking for a varied role where you can combine your property management expertise with administration and project support responsibilities, we'd love to hear from you.

For further information please contact Kelly Armstrong, Principal Consultant - Property, on 08 8232 2220.

Operating for over 20 years in Australia, New Zealand and the United Kingdom, people2people, Edge Recruitment, and Frog Recruitment are an award-winning recruitment group and HR solutions provider. As an inclusive workforce, we welcome everyone and encourage our employees, clients, and candidates to showcase their authentic selves.

Should you require reasonable adjustments throughout the recruitment process, we encourage you to make a request by phoning the above-mentioned recruitment consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.

#SCR-Kelly-Armstrong-1

At people2people, Edge Recruitment and Frog Recruitment, we welcome everyone and encourage people to be their authentic selves. If you require reasonable adjustments during the recruitment process, please contact your recruitment consultant so we can support your needs.