Full Job Details

Executive Assistant

An exciting opportunity has become available for an experienced Legal Secretary to join a highly regarded specialist law firm in Sydney. Working closely with a respected Partner and a collaborative team of legal professionals, this role offers the chance to become a trusted member of a thriving practice, while enjoying a genuinely supportive culture that values initiative, professional growth and exceptional client service.

This position will suit a proactive and organised Legal EA who enjoys taking ownership of their work, building strong stakeholder relationships and contributing to the overall success of a busy legal practice. You will play an integral role in supporting the day to day operation of the practice while working alongside professionals who are passionate about what they do. The firm is recognised for its people first approach, commitment to excellence and strong team culture.

Responsibilities

Diary, inbox and travel management for Partners and legal staff
Preparing, formatting and amending legal documents, correspondence, court documents, briefs and presentations
Managing electronic and physical files, including document and records management
Monitoring key dates, deadlines and client requirements
Coordinating client meetings, stakeholder communications and client hospitality
Liaising with barristers, courts, suppliers and external stakeholders
Assisting with monthly billing processes, invoicing, collections and expense administration
Supporting matter management, reporting requirements and practice administration
Managing shared mailboxes and incoming enquiries
Assisting with team initiatives, events and ad hoc projects as required

Benefits

Competitive salary up to $115,000 pkg
Work alongside approachable and supportive leaders
Collaborative and inclusive team environment
Genuine opportunities for professional development and career progression
Exposure to high quality legal work and sophisticated clients
Modern workplace with a strong focus on employee wellbeing
Variety and autonomy within your role
Be recognised as a valued contributor to the success of the practice

About You

Previous experience as a Legal Secretary, Legal Assistant or Executive Assistant within a law firm or professional services environment
Strong administrative and organisational skills
Experience supporting Partners, Senior Lawyers or leadership teams
Confident managing competing priorities and meeting deadlines
Exceptional attention to detail
Excellent written and verbal communication skills
Strong client service focus and stakeholder management skills
Experience with legal billing processes will be highly regarded
Advanced Microsoft Office skills
A positive, collaborative and proactive approach to your work

This is a fantastic opportunity for a Legal Secretary seeking a long term career move with a firm that genuinely values its people and invests in their success. If you are looking for a role where your contribution will be recognised and where you can work within a high performing and supportive team, we would love to hear from you.

To apply, please submit your Microsoft Word formatted CV in confidence.

Isabella Collins Consultant, Permanent Legal Recruitment people2people Recruitment E: isabella@people2people.com.au

At people2people, Edge Recruitment and Frog Recruitment, we welcome everyone and encourage people to be their authentic selves. If you require reasonable adjustments during the recruitment process, please contact your recruitment consultant so we can support your needs.

Executive Assistant

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