Administrator
Melbourne South-East | Full-time | 6-month contract with potential for permanency
We’re partnering with a well-regarded state government agency to recruit an Administrator to support a busy industry engagement team.
About the role
You will provide high-level administrative and operational support across a range of programs and activities. The role involves working closely with internal teams and external stakeholders to ensure smooth delivery of projects and services.
Key responsibilities include
- Providing day-to-day administrative support to a senior manager and wider team
- Coordinate up to 24 Industry Advisory Group meetings, including scheduling, agendas, papers and minutes
- Organise executive-level industry events, including CEO lunches (approx. 3 per year)
- Support coordination of site visits and engagement activities with external stakeholders, including local government
- Prepare reports, briefings, submissions and internal documentation
- Maintain accurate records and centralised filing systems
- Support finance processes, including purchase orders and invoicing
- Provide timely, professional customer service and stakeholder support
- Build and maintain strong relationships with internal teams and external partners
- Monitor and improve administrative processes and compliance requirements
About you
You will be an organised and proactive administrator with strong communication skills and the ability to manage competing priorities.
You will bring:
- Proven experience in a coordination-heavy administrative role (meetings, events, stakeholder engagement)
- Strong organisational skills with the ability to manage high volumes of activity and competing deadlines
- Excellent written communication, including minutes and formal documentation
- Confident engaging with a broad range of internal and external stakeholders
- Advanced Microsoft Office skills and experience using systems/databases
- High attention to detail and ability to work within structured processes and frameworks
If you are interested in this role please apply now, applications are being considered immediately.
