An excellent opportunity is available for a detail-focused Administrative Assistant to support a busy property and legal-focused team. This role is well suited to a number-savvy professional who enjoys working with financial data as well as documentation and process-driven tasks. You will play a key role in ensuring accuracy across lease administration, invoice tracking, and compliance requirements while supporting internal stakeholders.
Key Responsibilities
Calculate lease commencement dates and prepare Lease Commencement Date Determinations
Monitor instructing registers and follow up on outstanding or unexecuted documentation
Review DWFT tax invoices and maintain an accurate tracking system for non-tenant invoice payments
Assist with financial processes, ensuring invoices are reviewed, recorded, and ready for approval
Conduct searches using SAI Global and SAILIS as required
Review lease and rent incentive payment requests, ensuring all conditions are met in line with agreements and checklists
Review make good letters prepared by Property Managers
Assess and process agent commission payment requests
Coordinate release of bank guarantees or security bonds, including liaison with legal and internal stakeholders
Prepare and complete documentation checklists for landlord execution
Coordinate execution processes, including approvals, mortgagee consent, and registrations
Arrange lease registrations and SAT applications where required.
Skills and Experience
Previous experience in an administrative role within property, legal, or professional services
Strong numerical skills with some exposure to accounts, invoicing, or finance-related tasks
High attention to detail and the ability to review and interpret documentation accurately
Excellent organisational skills with the ability to manage multiple priorities
Confident communication skills with internal and external stakeholders
Proficiency in Microsoft Office and document management systems
Ability to follow structured processes, checklists, and compliance requirements.
Benefits
Exposure to both administrative and accounts-related responsibilities
Opportunity to refine financial and analytical skills
Work alongside experienced property and legal professionals
Structured processes that support learning and development
Collaborative and supportive team environment
Modern corporate office environment.
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