Administration Assistant

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Full Job Details

Adelaide, SA

Up to $75000

Full Time

Job Title
Administrative Assistant
Location and Type
Adelaide | Full-time
About the Opportunity
An excellent opportunity is available for a detail-focused Administrative Assistant to support a busy property and legal-focused team. This role is well suited to a number-savvy professional who enjoys working with financial data as well as documentation and process-driven tasks. You will play a key role in ensuring accuracy across lease administration, invoice tracking, and compliance requirements while supporting internal stakeholders.
Key Responsibilities
  • Calculate lease commencement dates and prepare Lease Commencement Date Determinations
  • Monitor instructing registers and follow up on outstanding or unexecuted documentation
  • Review DWFT tax invoices and maintain an accurate tracking system for non-tenant invoice payments
  • Assist with financial processes, ensuring invoices are reviewed, recorded, and ready for approval
  • Conduct searches using SAI Global and SAILIS as required
  • Review lease and rent incentive payment requests, ensuring all conditions are met in line with agreements and checklists
  • Review make good letters prepared by Property Managers
  • Assess and process agent commission payment requests
  • Coordinate release of bank guarantees or security bonds, including liaison with legal and internal stakeholders
  • Prepare and complete documentation checklists for landlord execution
  • Coordinate execution processes, including approvals, mortgagee consent, and registrations
  • Arrange lease registrations and SAT applications where required.
Skills and Experience
  • Previous experience in an administrative role within property, legal, or professional services
  • Strong numerical skills with some exposure to accounts, invoicing, or finance-related tasks
  • High attention to detail and the ability to review and interpret documentation accurately
  • Excellent organisational skills with the ability to manage multiple priorities
  • Confident communication skills with internal and external stakeholders
  • Proficiency in Microsoft Office and document management systems
  • Ability to follow structured processes, checklists, and compliance requirements.
Benefits
  • Exposure to both administrative and accounts-related responsibilities
  • Opportunity to refine financial and analytical skills
  • Work alongside experienced property and legal professionals
  • Structured processes that support learning and development
  • Collaborative and supportive team environment
  • Modern corporate office environment.


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Recruited by:

Kelly Armstrong

Email:

kelly@edgerecruit.com.au

Phone:

08 8232 2220

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