Administration and Finance Assistant

Location: Brisbane
Job Type: Temporary
Reference: JO-2001-187784
Salary: $27 - $28 per annum
about the client

Based in Eagle Farm, this established wholesaler / retailer have experienced year on year growth and have established a strong brand throughout Australia. Due to internal movement, a temporary vacancy now exists for an experienced Administration Finance Assistant to join their team for a 3 month period with view to permanency based on performance.

about the role

This varied role will see the successful candidate working in a fast-paced environment, with an organisation who value their staff and provide comprehensive training. 

Responsibilities will include:
  • Wholesale Customer Orders - entering orders and "special orders' into Unleashed, managing freight charges (if applicable), preparing delivery dockets and advising warehouse of pick/pack needs, preparing invoices in Xero and emailing them to customers. Chasing orders not received from customers
  • Retail Flagship and Staff Orders - as above but for our own retail stores and employees.
  • Collections - chasing prepaid customers and charging customers credit cards daily for payments. Banking as required.
  • Accounts Payable - entering purchase orders and receipting purchase orders into Unleashed, matching delivery dockets with supplier invoices, processing supplier invoices into Xero, managing corporate credit card program ( receipts and payments and reconciling), preparing weekly supplier payment runs
  • Unleashed Software - completing orders, assemblies for coffee production runs, stock adjustments, creating new products, creating bill of materials, creation of new customers/updating details, dealing with returned stock or obsolete stock, recording machine rebuilds
  • General Ledger - reconciling bank accounts in Xero, processing direct debits/recurring bills
  • Reporting - sales reports, cash balances reports, declined credit cards, complaints
  • Administration tasks - collecting mail, managing office room bookings, general tidying and maintenance of office space, managing various office and admin email accounts, filing.
about you

To be successful in this role you will have: 

·        Be professionally presented and spoken
·        Demonstrated administration experience
·        Understanding of accounts payable and collections processes
·        Understanding of the order entry process
·        Possess a confident telephone manner
·        The ability to pick up new systems quickly
·        Be highly motivated, adaptable and flexible
·        Possess a high attention to detail
·        Intermediate MS Office skills and experience with Xero is highly preferable

If you are currently available for a February start APPLY NOW! For further information contact Melanie Hammond on 07 3118 0125.