Legal Records Manager

Location: Sydney C B D
Job Type: Contract
Reference: JO-1907-170515
Salary: Contact Shaun Hunter on 02 8270 9778
The Firm   

The is a head office of a National Mid size Legal Practice with offices across Australia. They focus on a wide area of practise and specialist in Property, Commercial and Litigious areas. The firm has an excellent and inclusive team culture with a focus on developing their employees.



The Role

This opening is for a full time Legal Records Manager to maintain and update the firm's current database and client records. Your role will be involved with the design, application and upkeep of the legal record system. Your duties will include:
  • Ensuring all issued invoices are recorded on the management system implemented
  • Assisting historic clients with any deed enquiries; arranging collection or retrieval whilst ensuring the relevant risk procedures are adhered to
  • Installing record-keeping databases, indexes, guides and procedures for research as well as the preservation and disposal of records
  • Assessing and maintaining records for administrative, legal, evidential purposes
  • Liaising with secretarial assistants and other teams to produce documents and manage matter records in a timely and efficient manner
  • Preparing completed matters for archiving
  • Providing administrative support to Partners, Associates and Lawyers within the Mergers, Acquisitions and Corporate, Intellectual Property and Banking/Finance divisions
  • Conducting and processing conflict checks
  • Advising on the usage of digital record management systems and forms
  • Identifying original documents and determining whether they require to be stored in safe custody, returned to the client or securely archived
  • Ensuring all original documents are available in soft copy
  • Maintaining and updating records of archived matters
  • Granting access to confidential information, and recommending codes of practice and procedures for further accessing these records
  • Managing the firm's central records and database
  • Assessing the requirements of the firm record needs, and translating these needs into file management system
  • Liaising with records management company in locating documents
  • Establishing and maintaining record cataloguing systems as well as coding and classification systems


The Candidate

We are looking for an experienced Candidate who displays the following attributes:
  • Minimum of 3 years of post qualified experience
  • Efficient time management skills
  • Experience in the legal industry
  •  Strong communications skills
  • A positive and motivated personality


To Apply
If this sounds like the next step in your career and you fit the criteria. Follow the link on the page to submit your CV or alternatively call Shaun Hunter on 02 8270 9778 for a confidential conversation.